Final Determination

This is the final step in the SEAS Process. It's where ACOTRO decides whether or not you have met the Substantial Equivalency Requrement.  This step is conducted by the SEAS Determination Committee, whose members will review the results on each of the SEAS components and make a determination based your overall performance.

What you should know about the SEAS Final Determination

  1. The Determination Committee strikes a panel of three members, and appoints a chair. The panel meets on a monthly basis to review all files before it.  All members of the panel are registered occupational therapists who have received significant training in the decision-making process.
  1. The possible outcomes are:
  • Substantial equivalency has been met. This result will be given when:
    • your Academic Credential Assessment  (ACA) confirms that your education is substantially equivalent to a Canadian Bachelor of Science degree or Master of Science degree in Occupational Therapy
    • you completed a minimum of 1000 hours of fieldwork as part of the educational program
    • you have sufficiently met the requirements as assessed through the Curriculum and Fieldwork - PSCA Review
    • you have sufficiently demonstrated the competencies assessed through the Competency Assessment interview
    • you received a pass score on the Jurisprudence Knowledge Assessment Test (JKAT)
  • Substantial equivalency has NOT been met. This result will be given when any (or a combination of) the following is evident:
    • your Academic Credential Assessment (ACA) confirms that your documentation is not authentic, or the educational program from which you graduated is not an occupational therapy program and/or your educational is not substantially equivalent to a Canadian Bachelor’s or Master’s degree in occupational therapy.
    • you failed to demonstrate that you completed a minimum of 1000 hours of fieldwork as part of your educational program
    • major gaps were identified through your Curriculum and Fieldwork - PSCA Review
    • major gaps in your competencies were identified through the Competency Assessment interview
  • Substantial equivalency has NOT been met, and opportunities for upgrading may be recommended when any (or a combination of) the following is evident:
    • your Academic Credential Assessment (ACA) confirms that your education is substantially equivalent to a Canadian Bachelor of Science degree or Master of Science degree in Occupational Therapy
    • you completed a minimum of 1000 hours of fieldwork as part of the educational program
    • minor gaps in your competencies may have been identified through your Competency Assessment interview
    • minor gaps may have been identified through your Curriculum and Fieldwork - PSCA Review

Upgrading and/or supervised practice recommendations will be based on the gaps identified on the Curriculum and Fieldwork -PSCA Review, JKAT,  and CA interview together.  Substantial equivalency may be granted when the applicant provides evidence that the recommended upgrading and/or supervised practice have been successfully completed.

 

What Happens Next

  • Once the SEAS Determination Committee has met, it will submit a report to ACOTRO. 
  • ACOTRO will send the decision, in the form of the SEAS Disposition Report, to you and to the regulator in the province you indicated you would like to register.  ACOTRO will notify you by email when your disposition report is ready.  Your final outcome will be determined and communicated to you within 120 days of you having completed your Competency Assessment interview.
  • ACOTRO will also give you a statement of candidacy to write the National Occupational Therapy Certification Exam (NOTCE). The NOTCE is administered by the Canadian Association of Occupational Therapists (CAOT) and is a requirement of registration in all provinces except Quebec.  ACOTRO will also send this statement to the CAOT. 
  • You may review the status of the committee's decision by logging into the SEAS Portal and clicking on the heading - SEAS Determination Committee Review Status

Reconsideration

You may request a reconsideration of your SEAS final outcome.

You must use the Request for Reconsideration Form on the SEAS Portal and submit the request within 30 days of receiving your final report

The cost for requesting a reconsideration is $250.00

Your results will be reconsidered by a panel of SEAS Determination Committee members who were not involved in your initial assessment. The results of the reconsideration panel are final.